Overview of creating voucher in AP JDE

In short,

• Before posting a voucher when it is created you have a A/P ledger (F0411) record(s) and General Ledger record(s) (expenses) in the F0911 all are unposted.
• After posting the voucher the system updates the F0411 with a post code = D and the General Ledger record(s) (expenses) are posted with P and the system creates a AE entry to update the AP trade acct.
• The voucher will be approved for payment (pay status = A) or on Hold (H).
• create a voucher before payment is made. 

Steps:

1. Enter VOucher : create unposted records in AP Ledger  and GL using batch control record.

2. Approve Voucher : Approved and update batch control record

3. Post voucher to GL :  Update batch control record to D, create record in a/c balance, create offset record in GL as P (posted) , and create record in A/P as D (posted)

Voucher entry program can be accessed at  G0411 as P040047 , P0411

Batch Type (data dictionary item ICUT) is always set to V for voucher.

Voucher Entry Required Fields

The required fields to enter a voucher are:

Key Field	Data Dictionary Item
Company	CO
Supplier Number	AN8
Invoice Number	VINV
Invoice Date	DIVJ
Gross Amount	AG
GL Date	DGJ
GL Account Number	ANI
Service/Tax Date	DSVJ

Entering Vouchers With Taxes Using Standard Voucher Entry (P0411)

 If tax is levied on the goods and services purchased from a vendor, then a taxable voucher needs to be created for the transaction. To enter vouchers with taxes, the following setup must be completed:

• Ensure any Tax Rate/Areas to be used have been created in Work with Tax Rate/Areas program (P4008).
• If applicable, define the default Tax Rate/Area (data dictionary item TXA2) and Tax Explanation Code (data dictionary item EXR2) for specific suppliers in the Supplier Master (P04012). This information is automatically defaulted into new vouchers for the supplier.
• If foreign currency vouchers are subject to VAT (Value Added Tax) tax, ensure that Processing Option 1: Value Added Tax Allowed on the Currency tab of the AP Voucher Master Business Function (P0400047) is set to 1. If this field is left blank, a hard error is triggered when creating foreign vouchers with VAT tax.
• Ensure that Processing Option 1: Voucher Master Business Function Version on the Versions tab of Standard Voucher Entry (P0411) is calling the correct AP Voucher Master Business Function (P0400047) version. 
• Set up Tax rules using the Work with Tax Rules (P0022) application.

Creating a Voucher with Tax

After all tax setup is complete, a voucher with tax can be entered by following these steps:

1. From Standard Voucher Entry (P0411), click Add to load the Enter Voucher Payment Information (W0411A) form and proceed to enter the header information.
2. After the header information has been completed, continue to the grid row and fill in either the Gross Amount (AG) or the Taxable Amount (data dictionary item ATXA). The system automatically populates tax and taxable amount if the gross amount has been entered. If the taxable amount is entered, the system populates the tax amount and the gross amount automatically.
3. If the Tax Explanation Code and Tax Rate/ Area are defined in the supplier master information, this information is automatically filled into the grid row when the cursor moves to the next grid row. However, if different tax information needs to be used, these fields can be overwritten. Note - If this information is changed after the system has populated the Gross Amount (AG), Tax Amount (data dictionary item STAM) and Taxable Amount (ATXA), these fields need to be cleared so the system can recalculate the amounts.
4. After entering the voucher grid row information, click OK to save the voucher.
5. Enter the GL Distribution information on the GL Distribution (W0411C) form.
6. Click OK to save the voucher.

Entering Multi Currency Vouchers Using Standard Voucher Entry  (P0411)

A voucher is considered foreign when the transaction currency code is different than company currency code. If a currency is not specified during voucher entry, the currency defaults from  Default Currency (data dictionary item CRRP) field in the Supplier Master (F0401) record. The exchange rate is retrieved from Currency Exchange Rates (F0015), but it can be manually entered during voucher entry as long as it is within the Tolerance limit defined in the Voucher Entry Master Business Function (P0400047). After a voucher has been created, the currency code cannot be modified even if the voucher has not yet been posted. When posting a foreign voucher the system creates  automatic offset entries in the General Ledger (F0911) to:

• Credit the Accounts Payable Trade account for the AA (domestic) and CA (foreign) ledgers.
• Debit the expense account for the AA (domestic) and CA (foreign) ledgers.

Before a foreign voucher can be entered, the Currency tab of the Master Business Function (P0400047) should be configured to meet your business needs:

1. Specify whether to allow value added tax (VAT) on multi currency vouchers
2. Specify the date to use to retrieve the currency exchange rate
3. Specify whether the system generates a warning if the currency exchange rate is in a fiscal period different from the effective date of the exchange rate in the F0015 table
4. Specify the tolerance limit for changes to the exchange rates during voucher entry. If the calculated amount is greater or less than the tolerance amount that you specify, you will receive a warning message during invoice entry.
5. Specify how to handle the currency of a payment when the payment currency is different from the currency of the G/L bank account entered on the voucher.

Foreign Vouchers With Taxes and Discounts

When entering a foreign voucher with taxes, the system calculates the tax and discount amounts on the foreign side of the transaction. Using those tax and discount amounts, the system retrieves the exchange rate and calculates the tax and discount amounts for the domestic side of the transaction. If the invoice or voucher has multiple pay items, the system performs soft rounding after it calculates the amounts for each side of the transaction.

IV-  P0400047 

IV- P0411 standard voucher entry

For more info, pls refer https://support.oracle.com/epmos/faces/DocumentDisplay?_afrLoop=520659375268161&id=1408545.1&_afrWindowMode=0&_adf.ctrl-state=xu8yk1ggi_605